Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBPMG804 Mapping and Delivery Guide
Govern the portfolio

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency BSBPMG804 - Govern the portfolio
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to provide governance over a portfolio. It covers applying standards, governance models and the portfolio charter.A portfolio is the centralised management of one or more portfolios of projects, which includes identifying, prioritising, authorising, managing and controlling projects, programs and other related work, to achieve specific strategic business objectives.It applies to individuals who operate at the strategic level within the organisation. Unlike projects or programs, a portfolio does not have a finite life, instead it is a continuous process and requires regular tending to ensure the portfolio remains in balance and is consistent with the organisation’s strategic objectives.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Apply standards, models and approach
  • Incorporate legislative, regulatory or business requirements and changes into portfolio management decisions and controls
  • Apply disciplined governance arrangements, supported by appropriate methods and controls, to projects and programs within the portfolio
  • Implement a supportive and coherent relationship between business strategy and project portfolio
  • Ensure that all projects/programs within the portfolio have an approved plan containing authorisation points at which the business case is reviewed and approved on an ongoing basis to determine the continued validity of investment, organisational exposure and return
  • Record and communicate decisions made at authorisation points
  • Ensure members of delegated authorisation bodies have sufficient representation, competence, authority and resources to enable them to make appropriate decisions
  • Support executive management to ensure appropriate independent assurance of projects/programs occurs
  • Clearly define criteria for reporting project status and for the escalation of risks and issues to the levels required by the organisation
  • Foster trust by engaging portfolio stakeholders at a level that is commensurate with their importance to the organisation
       
Element: Develop the portfolio charter
  • Prepare and regularly review a portfolio charter, which clearly establishes portfolio governance and management roles, authorities, approval limits, responsibilities and the scope of portfolio control
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Apply standards, models and approach

1.1 Incorporate legislative, regulatory or business requirements and changes into portfolio management decisions and controls

1.2 Apply disciplined governance arrangements, supported by appropriate methods and controls, to projects and programs within the portfolio

1.3 Implement a supportive and coherent relationship between business strategy and project portfolio

1.4 Ensure that all projects/programs within the portfolio have an approved plan containing authorisation points at which the business case is reviewed and approved on an ongoing basis to determine the continued validity of investment, organisational exposure and return

1.5 Record and communicate decisions made at authorisation points

1.6 Ensure members of delegated authorisation bodies have sufficient representation, competence, authority and resources to enable them to make appropriate decisions

1.7 Support executive management to ensure appropriate independent assurance of projects/programs occurs

1.8 Clearly define criteria for reporting project status and for the escalation of risks and issues to the levels required by the organisation

1.9 Foster trust by engaging portfolio stakeholders at a level that is commensurate with their importance to the organisation

2. Develop the portfolio charter

2.1 Prepare and regularly review a portfolio charter, which clearly establishes portfolio governance and management roles, authorities, approval limits, responsibilities and the scope of portfolio control

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Apply standards, models and approach

1.1 Incorporate legislative, regulatory or business requirements and changes into portfolio management decisions and controls

1.2 Apply disciplined governance arrangements, supported by appropriate methods and controls, to projects and programs within the portfolio

1.3 Implement a supportive and coherent relationship between business strategy and project portfolio

1.4 Ensure that all projects/programs within the portfolio have an approved plan containing authorisation points at which the business case is reviewed and approved on an ongoing basis to determine the continued validity of investment, organisational exposure and return

1.5 Record and communicate decisions made at authorisation points

1.6 Ensure members of delegated authorisation bodies have sufficient representation, competence, authority and resources to enable them to make appropriate decisions

1.7 Support executive management to ensure appropriate independent assurance of projects/programs occurs

1.8 Clearly define criteria for reporting project status and for the escalation of risks and issues to the levels required by the organisation

1.9 Foster trust by engaging portfolio stakeholders at a level that is commensurate with their importance to the organisation

2. Develop the portfolio charter

2.1 Prepare and regularly review a portfolio charter, which clearly establishes portfolio governance and management roles, authorities, approval limits, responsibilities and the scope of portfolio control

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Incorporate legislative, regulatory or business requirements and changes into portfolio management decisions and controls 
Apply disciplined governance arrangements, supported by appropriate methods and controls, to projects and programs within the portfolio 
Implement a supportive and coherent relationship between business strategy and project portfolio 
Ensure that all projects/programs within the portfolio have an approved plan containing authorisation points at which the business case is reviewed and approved on an ongoing basis to determine the continued validity of investment, organisational exposure and return 
Record and communicate decisions made at authorisation points 
Ensure members of delegated authorisation bodies have sufficient representation, competence, authority and resources to enable them to make appropriate decisions 
Support executive management to ensure appropriate independent assurance of projects/programs occurs 
Clearly define criteria for reporting project status and for the escalation of risks and issues to the levels required by the organisation 
Foster trust by engaging portfolio stakeholders at a level that is commensurate with their importance to the organisation 
Prepare and regularly review a portfolio charter, which clearly establishes portfolio governance and management roles, authorities, approval limits, responsibilities and the scope of portfolio control 

Forms

Assessment Cover Sheet

BSBPMG804 - Govern the portfolio
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBPMG804 - Govern the portfolio

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: